What is Vamos: the software that fills matches and courts
Updated 2026-10-29 · 6 min
Short answer
Vamos helps padel and tennis clubs complete matches with targeted WhatsApp invitations. With Playtomic it reads the roster and players join in the app; sync verifies completion. Native Vamos calendar and booking are only for clubs without management software. Keep other systems and check compatibility before activation.
Vamos helps padel and tennis clubs complete matches by finding compatible players through WhatsApp. This guide explains how detection, invitations and roster verification work, where Playtomic remains the reference and when a club without management software can use the native Vamos calendar.
What Vamos actually is (and what it is not)
Vamos helps club managers find missing players for incomplete matches through WhatsApp. With Playtomic, it reads the roster without creating or cancelling bookings; the player joins through the app and sync verifies completion. Native Vamos calendar and booking are for clubs without management software. Check compatibility first if you use another system.
With Playtomic, Vamos is not a management system and not a booking engine; for clubs without management software, the Vamos agenda also works as your management system. Either way, Vamos is not a payment processor. With Playtomic, your customers keep booking there exactly as they do today. Vamos steps in when a match stays at three players or loses a player, engages the right people on WhatsApp, and hands the slot to whoever confirms first. With Playtomic, bookings and payments stay in the Playtomic flow. Clubs without management software can use Vamos native management; online checkout requires the payments feature and a ready Stripe Connect account. Compatibility with other management systems must be checked before activation.
How Vamos fills matches
When a match is incomplete or loses a player, Vamos identifies compatible consenting players and sends WhatsApp invitations in controlled waves. With Playtomic, a reply leads to the match link; the player joins in the app and sync verifies the roster. If the club activates "Open new matches", Vamos can also propose free padel courts: a player opens the match in Playtomic and Vamos seeks the other participants.
This all runs inside guardrails: player consent, quiet hours and anti-spam limits, so people are contacted once, at the right time, only when they are relevant. That is the opposite of blasting many WhatsApp groups for a single spot, which is slow, annoying and does not scale across dozens of slots a week.
Without a management system: the Vamos agenda and your player list
For clubs without any management software, Vamos provides its native calendar: import the player list and plan matches on the grid of courts and hours. With automatic recovery enabled, publishing a match with open spots or removing a participant starts the search for missing players. This is for clubs without a system, not an extra calendar alongside an existing one.
If you already have Playtomic or another management system, keep it. Automated integration is currently available only with Playtomic; compatibility with other systems must be checked before activation.
Where Vamos fits alongside your current stack
Keep your existing management system. With Playtomic, Vamos reads matches and sends targeted WhatsApp invitations; players join in Playtomic and sync verifies the roster. For other systems, compatibility must be checked before activation. Native Vamos management is only for clubs without a system; online checkout requires payments enabled and Stripe Connect ready.
Vamos counts completion when the match is full and verified. To assess the return, use the additional value attributable to players who joined, based on actual venue prices, and include the subscription, messaging and other service costs. Do not count the entire court price automatically for one added player.
How it works, step by step
- 1
Detect the open slot
Vamos identifies an incomplete match (three of four players) or a match that loses a player, reading Playtomic in read-only mode. Without a management system, the match lives on the Vamos agenda and, with automatic recovery on, publishing it with an open spot or removing a participant opens the slot.
- 2
Select the right players
Vamos filters players who fit by level, usual time and preferences, so the new player integrates with the existing group and the match stays balanced.
- 3
Send WhatsApp invites in waves
Vamos contacts a small relevant group first and widens only if the slot is still open, respecting consent, quiet hours and anti-spam limits. No mass messaging across many groups.
- 4
Follow the first yes through to the actual join
With Playtomic, the first player to accept receives the match link and joins in the app; Vamos does not write to the booking. Only for clubs without any management software is entry confirmed in the native Vamos booking. A WhatsApp tap alone does not fill the match.
- 5
Verify and measure recovery
With Playtomic, only the sync that reads the full roster verifies completion. On the native Vamos calendar, available only to clubs without any management system, all participants must be confirmed in the booking. Invitations and replies alone are not verified completions.
Operational checklist
- Keep your current system: read-only integration with Playtomic, compatibility checked first with other systems; native calendar only without management software.
- Collect and store player consent, with preferred level and time slots
- Set quiet hours and anti-spam limits so players are contacted correctly, once
- Let Vamos detect incomplete matches (3 of 4) and players who drop out
- Send WhatsApp invites in waves; with Playtomic, the first yes leads to the match link and the player joins in the app. Native booking confirmation is only for clubs without a management system.
- Review verified filled slots to see the revenue you actually recovered
Frequently asked questions
How much revenue can I recover with Vamos?
Use the additional value attributable to players who joined verified matches, based on actual venue prices. Distinguish existing income from added income, then compare the result with subscription, messaging and other service costs. There is no universal return for every club.
Does Vamos integrate with Playtomic or my management software?
Keep your existing management system. Vamos automatically integrates only with Playtomic, read-only; compatibility with TPC Matchpoint or other systems must be checked before activation. Vamos native management is intended for clubs without a management system.
Does it work for tennis and pickleball, not just padel?
The logic is the same for any sport where a match risks staying incomplete or losing a player. The core is engaging the right player quickly and closing the court, whether that is a padel doubles, a tennis match or a pickleball game. "Open new matches", which offers free courts with Playtomic if you turn it on, works only for padel.
Is Vamos a booking system or a management software?
With Playtomic, keep bookings and payments in its flow; Vamos reads the data and finds missing players. Vamos native management is for clubs without management software: online checkout requires the payments feature and a ready Stripe Connect account. Keep other management systems and check compatibility first.
Is Vamos GDPR compliant?
Vamos engages players only with their consent and within quiet hours. For WhatsApp use and data handling, refer to WhatsApp Business policies and to your data protection authority guidance (for example the ICO in the UK). Vamos is designed to operate within these rules, not around them.
Will players receive too many messages?
No. Vamos sends invites in waves only to players who are relevant by level and time, respects quiet hours and anti-spam limits, and stops as soon as the spot is assigned. It is the opposite of blasting many WhatsApp groups for one open slot.
How much does Vamos cost?
Vamos costs 99 EUR per venue per month, VAT excluded; chains receive a tailored quote. WhatsApp Business costs are paid separately by the club to Meta without a Vamos markup. Assess the return on additional verified player slots and actual prices, including all service costs.
Do I need to change how my customers book?
No. Customers keep booking exactly as they do today, through your management software or Playtomic. Vamos does not replace that flow: with Playtomic it works on top of it, without a management system it works on its own agenda, and it steps in when a match is incomplete or loses a player.
Want to see the flow on your club?
In about 35 minutes we walk through your calendar, player base, WhatsApp and a first recovery case.
Book a demo